Better Track Inventory

Inventory Management Application

Problem:

1. Product Misplacement and Tracking Issues: Difficulty in identifying where products were stored or which employees were using them.

2. Document Management: Purchase receipts, repair invoices, and warranties were scattered, making retrieval time-consuming.

3. Appointment Scheduling : Employees were not notified about upcoming or overlapping appointments, which caused delays.

4. Control: The system needed to ensure employees saw only the data relevant to their department and responsibilities.

5. Department-Wise Visibility: Admins needed a way to access complete data across all departments effortlessly.

Solutions:

1. We developed a user-friendly interface that allows for real-time tracking of all products, including their storage locations and current users. This system minimizes misplacement and ensures accountability.

2. Implemented filtering options that allow admin to view inventory and appointments specific to their departments.

3. Integrated a document management feature that allows users to upload, store, and retrieve purchase receipts, repair invoices, and warranty documents in a centralized repository. This makes it easy to track all documentation related to inventory.

4. Implemented a calendar feature that enables the scheduling of product-related activities and appointments.

5. Developed a notification system that provides alerts for important events, such as upcoming appointments.

Benefits:

1. Users can check inventory and schedules from their mobiles, making it easier to manage tasks while on the go.

2. The mobile interface is designed for easy navigation, making it simple for users to find what they need.

3. Admins can easily see the total number of products and their overall acquisition cost, allowing for effective inventory management.

4. Products are now easily traceable by location and assigned users.

5. Easy access to important documents, such as receipts and invoices, allows users to manage records efficiently.

6. Admins can easily add, modify, or remove users and assign them to specific departments and products.

7. Users only access relevant data, improving security and efficiency.

8. Calendar-based scheduling prevents conflicts and sends timely reminders.

9. Users receive instant notifications about changes in inventory or appointments, allowing for quick actions.

10. The log entry feature tracks all actions related to inventory management, including product additions, updates, and removals. This ensures a clear history of inventory changes for accountability

Key Features:

Dashboard:

1. Displays the total number of products in the system.

2. Provides an overview of all scheduled or completed appointments.

3. Shows the cumulative acquisition cost of all products.

Inventory:

1. Displays the product’s name, description, acquisition cost, user name, department name, and room.

2. Enables users to easily add new products to the inventory.

3. Integrates a QR code scanner for quick product identification and data entry.

4. Allows uploading and downloading of receipts, invoices, and other important files.

5. Allows users to quickly search for specific products.

User Management:

1. New users can be added to the system with relevant roles.

2. Users are assigned to specific departments with controlled access.

3. Admins can modify user permissions when necessary.

4. Admins can create, modify, and delete categories, departments, and rooms as needed.

Appointment & Notifications:

1. Both users and admins can create appointments for products, ensuring efficient scheduling and management of product-related events.

2. Enables users to schedule product-related events for each product.

3. Users can see appointments relevant to their department and individual products.

4. Admins have access to all department calendars.

5. Users receive alerts for upcoming appointments.

Log Entry:

1. Records every addition, update, or removal of products.

2. Tracks scheduled, rescheduled, or canceled appointments.