Timesheet And Expenses Management System.
Problem
Employees had difficulties logging their working hours and expenses accurately. Manual processes and the use of multiple tools led to incomplete data and tracking errors.
Tracking the status of active and completed projects was challenging, causing delays in monitoring progress.
Administrators struggled to manage users, assign projects, and maintain user roles efficiently.
Duplicate time entries caused data inaccuracies and confusion.
Calculating total expenses and time spent on projects using Excel or other manual tools was time-consuming and error-prone, leading to inconsistencies in tracking and reporting.
Solutions
A mobile-friendly application was provided to enable employees to log their hours and expenses in real time, ensuring accuracy.
All data was centralized on a single platform to eliminate inconsistencies and ensure easy access.
A dashboard was implemented to provide a clear summary of hours and expenses logged for each project, giving users complete visibility into project progress.
Tracking of completed projects was enabled to maintain accessible historical data for future reference.
User management features were introduced, allowing administrators to easily create, assign, activate, deactivate, or delete users.
Duplicate entry prevention logic was implemented to avoid multiple entries for the same date, ensuring data integrity and accuracy.
Automatic calculation features were implemented within the application to instantly compute total hours and expenses based on user input.
Benefits:
Improved Time Tracking: The system ensures accurate logging of working hours and expenses, leading to better project management.
Enhanced Visibility: Provides clear visibility into project progress and financials, making it easier to monitor active and completed projects.
Streamlined Processes: Simplifies the entry of timesheets and expenses, allowing for quicker updates and data management.
Historical Data Access: Allows users to access historical records of hours logged and expenses for analysis and future reference.
User-Friendly Interface: The mobile app offers an intuitive design, making it easy for employees to manage their timesheets and expenses on the go.
Effective Project Management: Facilitates better tracking of project performance and costs through real-time insights.
Key Features
Employee Timesheet Management
Employees can log their working hours on a daily or hourly basis.
Each entry is linked to the relevant project for accurate tracking.
The system prevents duplicate time entries for the same date to maintain data integrity.
Completed projects can be marked to differentiate them from ongoing ones.
Historical data from completed projects can be accessed for analysis and reporting.
Expenses Management
Employees can log expenses such as travel and other project-related costs.
Receipts can be uploaded and attached to expense claims for easy reference and verification.
Expenses are linked to specific projects, ensuring accurate tracking and reporting.
The system automatically calculates the cost for each expense entry based on the value provided, ensuring accurate and efficient expense management.
Project Tracking & Reporting
Track the total hours worked and expenses incurred for each project to ensure smooth progress.
Easily distinguish between active and completed projects, providing clarity on ongoing work and historical data.
A comprehensive dashboard for both administrators and employees that displays project progress.
User Roles:
Employee
Employees can log their working hours and business-related expenses for assigned projects.
Employees can view the history of hours logged and claims submitted for each project.
Administrator
Create new user accounts and assign projects to employees.
Add time logs and expenses to projects.
Manage users and their roles, including marking users as active or inactive.
Add or delete user accounts as needed.
